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RefWorks 2 (Legacy)


  1. In your RefWorks account, select the references or folder you want to run a duplication check on.
  2. Click on the View tab in the main navigation bar.
  3. Select the Duplicates option from the drop-down menu.
  4. Select either Exact or Close Duplicates from the next submenu.
    • NOTE: Exact Match will look for an exact match among the metadata fields of your references whereas Close Match will look for records that contain similar metadata.  Close Match is especially useful for when you search for articles in different databases as they have different ways of formatting their data. For example, the date in database could be displayed as 09/2019 and as September 2019 in another.
  5. The system will then list the duplicates from among your references/folder.  Duplicates will be listed underneath each other with the duplicates checked off for deletion.
  6. Once you're finished checking over the duplicates, click on the All in List button underneath the References tab.
  7. Click the X button.
  8. Confirm you want to delete all the duplicates in the list by typing in DELETE ALL and clicking the OK button.


RefGrab-It is an optional feature for capturing bibliographic information from web pages. It is available as a bookmarklet that works with Internet Explorer and Firefox.

RefGrab-It looks for information on web pages and if an ISBN number, PubMed ID or (digital object identifier) or COinS (ContextObjects in Spans -- special coding embedded in the web page that RefWorks will read) are on the web page, RefGrab-It will automatically take that information search various web resources (behind the scenes) to get supplemental information that may be of interest to you that you can also import. ​

You can find RefGrab-It under the Tools tab of the main navigation menu.  Instructions for the installation can also be found there.

Using Your References Outside of RefWorks

Write-N-Cite allows you to cite references from your RefWorks account with just a few clicks. With Write-N-Cite you can choose from thousands of bibliography styles and watch as it instantly formats your in-text citations, footnotes and bibliography.  The latest version of Write-N-Cite, version 4, integrates with Microsoft Word by creating a RefWorks tab in Word.
Have questions about the latest version of Write-N-Cite, Write-N-Cite 4? See RefWorks' frequently asked questions.
  1. In your RefWorks account, click on the Tools tab in the main navigation bar.
  2. Click on Write-N-Cite from the Tools drop-down menu.
  3. In the Downloads section of the new window, select and download the version of Write-N-Cite appropriate for both your computer and version of Word.
  4. Restart your computer to complete the installation.
  5. Open an MS Word document.
  6. Click on the RefWorks tab.
    • NOTE: When you first install Write-N-Cite, the tab may say ProQuest.
  7. Log in with either the group code (RWNYMC) and your user name and password or by pasting the code from within RefWorks (located under Tools > Write-N-Cite).
  8. Click the Sync My Database option to ensure that Write-N-Cite is synced with the most current version of your RefWorks database.
  1. In your MS Word document, click on the RefWorks tab.
  2. Select an Output Style from the drop-down list next to Style. You may find the style you need under Other Styles.
  3. If your Output Style is not listed within Write-N-Cite, you must load it from within RefWorks by clicking on Bibliography and Output Style Manager.
  4. Position your cursor in your paper on the spot where you want to insert an in-text citation.
  5. Click Insert Citation, Insert New, choose a folder, choose a reference, click OK. You may also use the search box to locate a reference. 
  1. In your MS Word document, click on the RefWorks tab.
  2. Position your cursor where you want your bibliography to be placed.
  3. Under Bibliography Options, click Insert Bibliography.
    • NOTE: Always proofread your bibliography. Incorrect or insufficient data in a database will result in an incorrect reference. Some styles, like APA, require lower case titles words excepting proper nouns. RefWorks will not capitalize proper nouns. You must do this yourself. Note that reformatting your bibliography using RefWorks will restore the original code and remove any corrections you've made.
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