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Touro Scholar

This guide will help you become familiar with NYMC's institutional repository, Touro Scholar, and the various services provided by the Touro Scholar team.

How do I create an account?

Although you can explore Touro Scholar and download materials without logging in, an account is needed to deposit your work, save searches and use the Follow feature to stay up to date on authors or content. In addition, content restricted to NYMC and Touro affiliated individuals will require users to log in with an account. 

How to Create an Account

  1. Select the My Account tab found on the top right-hand side of the page.
  2. Click the Sign up link.
  3. Enter the requested information. Please use your NYMC or Touro email address (if you have one).
  4. After you click Create Account, the system will confirm registration via email.

*You may already have an account if a site administrator or editor added you as a reviewer or author. In this case, you should go through the steps to create an account with the same email address they used to add you, then complete the sign-up process to finalize your account.

How to Log In

  1.  Select the My Account tab found on the top right-hand side of the page.
  2.  Enter your email address and password. 

*If you forgot your password, click Forgot Your Password? to access the Reset Password screen.

How do I deposit my work?

  1. Go to the NYMC section of Touro Scholar
  2. Click on Submit Research.
  3. Under New York Medical College (NYMC), choose status (eg. Faculty) and the type of work you plan to submit (eg. NYMC Faculty Publications).
  4. Login. Create an account if you do not have one.
  5. You will be directed to a Deposit Agreement page. Read it carefully and check the box if you want to continue.
  6. If your article has a PubMed ID, enter it in the External Article ID field and click Import. This will pre-populate the submission form.
  7. After clicking on Submit, a preview screen will appear. Read through all of the information carefully, checking for errors and correct formatting. You should receive an email confirming your submission. This email will also give you a link to check the status of your paper.  

    Note: Your work is not publicly available until an administrator has approved it. You will receive an email when your work is live.

Revising a Submission

  1. Click the Revise submission button, make the necessary changes, and enter an explanation in the Reason for Update field.
  2. Click Submit.

Additional Submissions

Once you have submitted your paper, you can click the Make another submission button to add another paper. 

Please note that by doing so, you will be submitting to the same collection. If you need to submit a different type of work such as a presentation or a conference abstract, click on Submit Research in menu bar and choose the appropriate location.

My work has been published in a journal or book. Can I still deposit my work in Touro Scholar?

Yes, you can deposit your work and we will check the copyright status for you before it goes live on the site. 

What are the differences between the various versions of my article?

There are three versions of a scholarly article:

  Preprint Postprint Publisher's PDF
Definition original version of your article that you wrote and submitted to the journal. It has not been peer-reviewed  the version of your article after peer-review but before the final publisher formatting. It should NOT look like the final version. It is typically a Word document.  the final, published version of your article with all of the publisher formatting. It will likely contain headers, footers, page numbers, typesetting, etc.
Other Terms Author's Original Manuscript (AOM), Author's Original (AO), Submitted Version Accepted Manuscript, Author's Accepted Manuscript, AM Version of Record (VoR), Published Version, Published Article, Final Version, Final Published Version
Example An example would look similar to a postprint (basically, a Word document). Other examples would be papers found on preprint servers like bioRxiv or SSRN.

Whether or not you are allowed to submit one or more of these versions to an institutional repository like Touro Scholar depends on your publisher's policies. The Touro Scholar team offers an assisted deposit process which provides a detailed rundown of permissions for your entire CV. 

Can I restrict access to my work?

Yes, we can restrict access to the full text of your work. In addition, we can embargo your work. An embargo allows you to restrict a specific item to everyone for a given period of time.

Please contact our Scholarly Communications librarian, Jovy O'Grady, to discuss your options.

Note: Metadata, such as title, authors and abstract, remain accessible to the public and is indexed by search engines.

Some of the information about my work is incorrect. How do I revise it?

To revise a submission that has been posted to the repository, contact us with a link to the paper and a short description of the issue/revision, and we will take care of it for you.

What formats can I upload into Touro Scholar?

Touro Scholar recommends the use of particular file types in order to increase the likelihood of safely migrating these files into the future.

Most papers in Touro Scholar are in PDF. Word and RTF files are typically converted to PDF when they are imported into the repository.

For supplementary materials and non-paper collections, we recommend the following formats:

  • Images: JPEG, PNG, GIF, TIFF
  • Audio: AIFF, MP3, "unprotected" (DRM-free) AAC
  • Video: MPEG
    • Streaming Video: Touro Scholar encourages archiving of video or other audio-visual materials which can be stored in Touro Scholar and linked to other sources such as YouTube. We cannot, however, do live streaming of video content from our servers. For units which have lecture series or other scholarly presentations in video or audio format, please contact us.
  • Data: XML, Comma-separated values

Other formats may be included for supplementary materials, but are less likely to be migrated when technology changes. Submissions may be in a different format, but we recommend that the files be additionally made available in one of the above formats.

When technology inevitably migrates to new formats in the future, we will change the format of a file, but not the information in it. For example, the repository managers will not update hyperlinks, other external references, or out-of-date information within a paper or supplementary file.