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Library Policies and Procedures

Conduct in the Library

The library strives to create an environment which is clean and suitable for study. All library users are expected to respect the needs of their fellow students and abide by rules dictating behavior in the library. Additionally, all users need to respect the study environment in the library and leave the space in the same condition that they found it. 

Eating produces not only mess but creates noises and smells that those seeking a study environment find objectionable. For these reasons, eating food in the library is not permitted. Hot and cold beverages are permitted only in spill resistant containers with lids. Bottle with screw lids are acceptable if the cap is replaced.

Exceptions to the food policy may be made for special events and must be approved in advance by the library director.

Please respect the needs of your fellow students. The library is recognized as a space that one can expect quiet. Any noise should be minimized. The study rooms and classrooms are not sound proof, so please act accordingly. 


The Health Sciences Library (HSL) of New York Medical College (NYMC) is located in the Basic Sciences Building on the Valhalla, New York campus. A branch Media Library is located in the School of Health Sciences and Practice building.

All NYMC faculty, students, employees, and residents/fellows have full access to the HSL. A library barcode is required to check out physical materials. During study-only hours, an NYMC ID is required for card scan access to the library. Residents should contact the Security Office (+1 (914) 594-4226) to obtain study only access.

All NYMC users are expected to show the appropriate ID and to follow all Library policies and procedures. Acceptance of a barcode assumes users understand and accept the terms of use including: timely return of materials, payment of fines and fees, appropriate use of electronic resources, and adherence to the college's code of academic integrity and professionalism. Privileges are not transferrable and may be suspended due to misuse, illegal use or other action deemed unprofessional or unethical per the NYMC honor code and the Provost, Dean or Director of the Library.

The HSL is not open to the general public. Individuals may arrange for onsite access and/or borrowing through special memberships or via a METRO card (for specific titles only) from your local library. As a designated Resource Library in the National Network of Libraries of Medicine (NN/LM) and OCLC, the HSL provides fee-based document delivery services. Please contact the library at +1 (914) 594-4200 for more information.

Remote Access

When you are off-campus, you can log onto the library remotely via OpenAthens. When you do so, there is no single, centralized place to login. Rather, the system will prompt you to log in when you try to access one of our resources and remember you for the rest of your browser session.

How you log in is dependent on whether or not you have TouroOne credentials. Below are instructions for both cases.

OpenAthens Login Choices

1. Once you click onto one of our eResources, you will be presented with an OpenAthens login screen that looks like this:

OpenAthens Login Screen - Select TouroOne Credentials Option

2. Click on the “With your TouroOne credentials” option.

3. The system will redirect to the TouroOne login screen.

4. Use your network ID and password to login.

  • If you are using your own computer, remember to click on the “Remember me for 30 days” checkbox so that you don’t have to go through Duo Security every time.

TouroOne Login Screen 

5. Upon successfully logging in, you will be redirected to the eResource you wanted to access.

1. Once you click onto one of our eResources, you will be presented with an OpenAthens login screen that looks like this:

OpenAthens Login Screen - Select NYMC Library Account Option

2. Click on the “NYMC Library Account” option.

3. The system will redirect to the library account login screen.

Library Account Login Screen

4. Use your library username and password to login.

5. Upon successfully logging in, you will be redirected to the eResource you wanted to access.

NOTE: New residents and clinical faculty can register for a library account using the instructions below.

Privileges Guide

FULL PRIVILEGES: Includes onsite, circulation, remote access, electronic and borrowing privileges. 

Eligible users are defined as follows:

Faculty Eligible if you have a faculty appointment with NYMC.  If you have questions about your appointment, please contact Faculty Records at +1 (914) 594-4523.
Employee Eligible if employed by NYMC.
Student Eligible if verified by the Registrar's listing, cancelled check or current receipt.
Resident/Fellow Eligible if the trainee is in a NYMC sponsored Graduate Medical Education (GME) program.
Special Permission Eligible on a short-term, temporary basis pending approval of the Director of the Library.

ACCESS PRIVILEGES: Onsite access only during library service hours. No borrowing or online access to resources.

Eligible users are defined as follows:

NYMC Alumni Eligible if graduated from any of the Schools of NYMC if verifiable by current Alumni Association membership card, by Alumni Association offices or by the Registrar's Office.
Touro Students Eligible if identified by Touro ID.
WMC Employees Eligible if identified by WMC ID.  Must sign in the visitors log upon arrival.
Special Members* Eligibility based on type and terms of membership. Special members may not use licensed databases remotely or check out journal volumes/issues.
Other METRO card access via yellow cards can be arranged from library to library.

* Special Membership is available upon request.

Library Holiday Schedule

Service Fees

Service Affiliated Special Members1 Non-NYMC
Basic Rush2 Basic Rush2 Basic Rush2
Scan on Demand (per 30 pages)3 Free $15.00 $11.00 $21.00 $12.00 $22.00
Interlibrary Loan (non-NYMC item)3 Free $15.00 $21.00 $31.00 $22.00 $40.00
Literature Searches4 Free Free $45/hr N/A $75/hr N/A
Color Copies or Printing (Library) $0.30 N/A $0.30 N/A N/A
Black & White Copies or Printing (Library) $0.10 N/A $0.10 N/A N/A
Library Classes Free N/A $40.005 N/A $80.006 N/A
Binding for Theses and Dissertations $38.00 N/A N/A N/A
Poster Printing Please check our poster printing guide for more information.

1 Once you've paid your special membership fee, these are the additional charges for services. Special membership is available upon request. NOTE: This does not include remote access to licensed databases.

2 Rush = 4 hours or less

3 Copyright for NYMC members subsidized up to $30/item; full copyright fees charged to special members.

4 Free for first hour. Students must schedule a research consultation.

5 $40.00 per person or $25.00 per person for 2-8 persons.

6 $80.00 per person or $50.00 per person for 2-8 persons.

Overdue Fines

Due dates are assigned to assure timely return of materials. The borrower is responsible for keeping track of items borrowed and due dates. All notices are a courtesy. We have lifted overdue fees for Main Collection Books and Journals, but you are responsible for returning them immediately upon recall. 

Fine Schedule 

Item Type 

Fine Schedule 

Grace Period 

Maximum Fine 

2-Hour Reserve Items 



$100.00 per item + $30.00 administrative fee*

3-Day Reserve Items 


1 day 

$100.00 per item + $30.00 administrative fee*

Recalled Items Needed for Reserve Collection 


5 days 

$100.00 per item + $30.00 administrative fee*

Main Collection Books and Journals 

No daily fine 



$30.00 administrative fee*

Overdue Notices 

All overdue notices are a courtesy. You can opt in to receive notice that is sent 3 days in advance of due date and/or item due reminder that is sent the same day item is due. To set this up, login to your KOHA account and choose messaging options on your left-hand side. 

After the due date, if book is not renewed or returned, three overdue notices are sent ten days apart followed by a lost book notice and invoice for replacement cost.  

Notices are sent to the email address on file, usually your NYMC email address. If you would like to use an alternate email address for these notices, please set up forwarding rules in your email. 


  • Library borrowing privileges will be suspended when accrued fines owed reach $50.00.
  • The registrar will be contacted by the library and an administrative hold will be placed for students until rectified.
  • For residents, an invoice will be sent to residency program chair.

* A $30.00 administrative fee will be assessed once a book is considered “lost” by our system. At that point the borrower will be invoiced for the replacement cost of the book plus the administrative fee. If the book is returned the borrower will pay accrued overdue fines (up to maximum above) plus the $30 administrative fee. If the book is lost, the borrower will pay the cost of the book plus the $30.00 administrative fee.