New York Medical College Poster Templates & Information: Poster Printing Policy & Procedures

POSTER PRINTER POLICY/PROCEDURE 

The Health Sciences Library poster printing service is available for New York Medical College Library users either via our electronic submission service or by appointment.

Electronic Submission Service: (highly recommended)

• Please do not make an appointment if you are using electronic submission. 
• Complete poster printing form and use SendThisFile to send signed form and poster file to hsl_nymc@nymc.edu.
• Payment must be made in advance. The library accepts credit and debit cards (VISA, Mastercard, and Discover), checks, grant and department numbers, and cash. ­
• Allow 1-2 working days for the poster to be printed.
• The patron will be notified once the poster is ready for pickup. All posters will be picked up at the Access Services Desk. ­
• It is the patron's responsibility to ensure the poster is print ready when sent to the library. Once the poster is printed, no refunds will be given and any reprints will be charged to the patron. If there is an obvious problem with the poster, the library will notify the patron that the poster cannot be printed until the patron reviews the poster.  If the poster is created on a Mac, please view it on a PC before submitting for printing due to formatting and font issues. ­
• The poster to be printed must be clearly marked or the poster will not be printed. One of the dimensions of the poster must be 24", 36", or 42". Staff will not edit any posters.

Appointments: Appointments can be made Monday-Thursday 9:00 AM - 9:00 PM, Friday 9:00 AM - 3:00 PM (April-September) / 9:00 AM - 2:00 PM (October-March), and Sunday 12:00 PM to 7:00 PM. Call (914) 594-4200 to schedule your appointment or use our online scheduler: https://calendar.library.nymc.edu/reserve/posterprinting. 

• Please make sure that you respond to confirmation e-mail within an hour or your appointment will be canceled by the reservation system.
• Each appointment is for the printing of one poster only. Two posters requires two appointments. Please make only one appointment per poster.
• A late appearance of more than 15 minutes may require cancelation of that appointment and another one will need to be scheduled.
• Poster file must be on a flash drive or sent in advance using SendThisFile to hsl_nymc@nymc.edu.
• Patrons are asked to stay until printing is progressing smoothly for in-person appointments. Patrons may not stay in poster printing area unless accompanied by library staff member.
• The Library may not be able to accommodate all requests for poster printing appointments due to time and staffing limits. Patrons should consider electronic submission (above) or may need to use outside vendors.
• Pre-payment is required on all posters.

Planning Your Poster:

• All NYMC posters must follow the guidelines found in the NYMC Style Manual which dictates use of the appropriate logos and colors. Questions about the guidelines or requests for review of your poster for adherence to the guidelines can be directed to the Office of Public Relations 914-594-4536 or public_relations@nymc.edu. Failure to comply with the guidelines may result in the need to correct and resubmit your file or to reschedule your appointment.  (Note: the templates on this guide adhere to the guidelines)
• Posters must be in ppt, pptx, or pdf format. For other formats, please schedule an appointment.
• Maximum size: 42" high and 100" wide.
• Use Templates tab above to download suitable size template if using..
• Patrons should plan their posters carefully, being especially mindful of software limitations, eg. make sure that high resolution images are used.
• Consultations prior to your appointment may be scheduled to assist with the creation of your poster. This is a separate appointment. http://nymc.libsurveys.com/consultation
• During poster printing appointment staff members cannot provide design help or make major corrections or modifications. If corrections are needed prior to printing the final version, another appointment may be necessary.
• Before your appointment time, carefully review your poster. If a poster is printed and there is a problem that is not the fault of the printer, such as a spelling error, the patron is still responsible for payment.
• Patrons are responsible for adherence to copyright laws. 

Fees:

• Costs will be determined by the amount and type of materials used and unless otherwise specified, default materials will be used. Typical costs are given in the chart below