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Library Policies and Procedures


Self-registration is for NEW RESIDENTS and FELLOWS ONLY at this time. Please only enter your name as it appears in the National Residency Matching Program (NRMP) lists. If it does not match our list exactly, your request will be deleted. Providing your hospital and program information will expedite processing.

Your account will be available as soon as a library staff verifies your identity. This may take up to one business day.

Registering for a Barcode

Use of the Library’s electronic resources is limited to NYMC faculty, employees, students, residents, and fellows. Any unauthorized usage results in a violation of Library privileges.

An NYMC HSL barcode may be obtained in two different ways:

  1. In person at the Health Sciences Library.
  2. By mail.

Obtaining a barcode In Person at the Health Sciences Library:

  • An NYMC ID or NYMC Affiliates ID is required.
  • Status will be verified.
  • Fellow or Resident must fill out an application form. Form must be signed by the Department Chairman or Program Director.*
  • Fillable Forms may be filled out on your computer. Please see our instructions regarding this form.         
  • Residents must be verified on AAMC GME Track Database.

* If Chairman or Program Director submits a signed list of current residents, individual forms do not require a signature.

NOTE: Due to licensing requirements, Alumni are not permitted access to the databases.

Obtaining a barcode by mail:

 All requests for a barcode not made in person at the Library must be made using the Application for Library Privileges form.

  • Download the form, which may be filled out on your computer.
    • To further improve customer service, Library patrons use forms are provided in a format that can be filled out on your computer.
    • This fillable form will enable you to fill out the form, and print it out - all on your local computer. You must print out the form and mail/fax it to the Health Sciences Library for the barcode.
  • Return the application form by fax or mail:

Fax:  +1 (914) 594-3171         

Mail:  New York Medical College

Health Sciences Library

Basic Sciences Building

15 Dana Road

Valhalla, NY 10595           

  • The application will be processed, and the barcode, along with its 14 digit number, will be mailed to you. Information on how to activate the number will be included.

Completed forms are to be faxed or mailed to insure the security of their content. Forms are not accepted via e-mail. Once the information is entered into the computer, the forms are destroyed. Data that is used to access the Library's resources from off campus - your Barcode Number and your Social Security Number - is encrypted for your protection.

Checking Your Account Status

To check your account status, follow these steps:

  1. Go to NYMCat.
  2. Log in to your account with your username and password at the bottom left.
    1. The “Your Summary” tab on the left side provides you with a list of items that you have checked out.
    2. The “Your Fines” tab on the left side provides you with an account of your outstanding fines.
    3. The “Your Personal Details” tab on the left side allows you input or change your personal information.
    4. The “Change Your Password” tab on the left side allows you change your password.