APA (7/e) Style Guide

Chapter 8 of the Publication Manual of the American Psychological Association, Seventh Edition is dedicated to formatting in-text citations, paraphrases, and direct quotations. What is presented here is a brief overview on some of these topics based on the rules found in the manual. For more details and exceptions to the rules, be sure to reference the manual.

At the minimum, in-text citations require both the author last name and the publication date. Depending on the type of resource you are citing and whether you're quoting or paraphrasing, you may have to include additional information such as page or chapter numbers. 

You can create in-text citations in one of two ways:

• In a parenthetical citation, all citation information is found within parentheses. See example below:

Falsely balanced news coverage can distort the public's perception of expert consensus on an issue (Koehler, 2016).

• In a narrative citation, some or all citation information is incorporated into your text. See example below:

Koehler (2016) noted the dangers of falsely balanced news coverage.

If you're citing more than one source in a parenthetical citation, put the sources in alphabetical order and separate each work with a semicolon.

​Example Citations:

NOTE: For resources that contain authors whose names can be abbreviated - usually group authors - include the full name and abbreviation the first time you cite the resource and subsequently use only the abbreviation.

NOTE: If you have two resources whose abbreviated names are the same (e.g. American Psychological Association and American Psychiatric Association are both abbreviated to APA), you need to use each author's full name every time you cite them to avoid confusion.

When you paraphrase a source, you are putting the content of that source in your own words.

Some basic rules concerning paraphrasing include:

• Page or paragraph numbers are not required, but you can include them.
• For paraphrases that extend for several sentences, put the in-text citation after the first mention of the source. 
  • For all subsequent uses of that source, you don't need to include an in-text citation so long as you make it clear that you are still paraphrasing the same source.
  • If you switch between multiple sources when paraphrasing, you need to include an in-text citation after each paraphrase to make it clear which source you're referring to.

If a source you're using contains direct quotes, it is recommended that you find, read, and quote the original source of those quotes.

If you can't locate the original source, provide a reference list entry for the secondary source, and format your in-text citation as: (primary source as cited in secondary source).

• Parenthetical Example: (McCoy et al., 2010, as cited in Chekov, 2017)
• Narrative Example: According to McCoy et al. (2010), Starfleet captains cannot keep out of trouble (as cited in Chekov, 2017).

Below is taken directly from The GSBMS Guidelines:

Citing a primary source not read: A primary source is an article that first publishes an observation whereas a secondary source is an article that refers to that primary source.  If you did not read the primary source, but use information as stated in the secondary source, identify the primary source and write ‘as cited in’. For example, (Erlich, 1901, as cited by Valent et al., 2016).

Personal communications can come in a variety of reference types, but they all share one key characteristic: the work itself cannot be recovered by the reader (e.g. interviews, phone calls, etc.).

Personal communications are only utilized in-text and do not have a reference list counterpart. To format a personal communication, include the author name (including first and middle initials), the words personal communication, and the exact date.

• Parenthetical Example: (G. Wilder, personal communication, December 5, 2018)
• Narrative Example: G. Wilder (personal communication, December 5, 2018)